Most email software programs will perform the same basic
functions of sending, replying, attaching, etc. The illustration
below uses Microsoft's Outlook email program.
1. Open the email program (mail client) that you wish to
use. Some common ones are Eudora, GroupWise, Outlook,
and Netscape Communicator.
The email Outlook program comes bundled with Microsoft's
Windows operating systems. It is a fairly standard email
client with several nice features.
2. Select NEW MESSAGE, and type the recipient's address
in the "To" or "Send" slot. (To reply to a message, click
on the REPLY option rather than NEW MESSAGE. Your mail client
will supply the address automatically).
The button on the toolbar in Outlook is called "New Mail."
When you click on that button, the following dialogue box
3. Type the subject on the Subject" line (for example, "Your
question about our paper" or Responding to Sara's point").
4. Type the full address of any other recipients on the "cc"
5. Type your email message, and then send it.
The screen shot below illustrates items 3, 4, and 5: typing
in your subject line, addresses, and message. Notice the other
options on the toolbar as well: check names, check spelling,
attach something (like a file or a picture), assign a priority
status, and add a digital signature.
NOTE: If the program notifies you that the message has been
returned, check the address in one of the directories. You
might also check your SENT MAIL folder to be sure that a message
has actually been sent.
By clicking on the small arrow to the right of the INBOX
icon, you will get a listing of all the mail folders in addition
to the inbox. You can also create extra folders in which to
store your mail message as needed. Notice that there is a
SENT MAIL folder. Check this folder to find out if a message
has been sent or not.