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Often word processors provide multiple ways to accomplish the same task. Here are two ways to combine documents. 1. Inserting the two documents into a blank document using the INSERT command from the menu bar: a. Create a blank document. b. INSERT the contents of your prewriting document. To do this, go to the INSERT command on your menu bar. A pull-down menu will appear, and then you click on FILE. |
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| When you do this, a text box will appear listing all your files. Highlight the document you want to insert and click on Insert. The graphic below illustrates inserting the document "Brainstorm" into the blank document. | |
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| c. Follow the above instructions to INSERT the contents of your outline document. The graphic below illustrates the new document with both the "Brainstorm" and "Outline Documents." | |
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| d. Move appropriate information from the prewriting document to the outline document (using COPY and PASTE). When this student created her freewriting document, she organized her information under headings, so the headings on the freewrite are similar the headings on the outline. Now it’s just a matter of copying and pasting the information below the headings. To COPY, highlight the text you want to copy and click on EDIT on the menu bar. A pull-down menu will appear, and then click on COPY. | |
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| You can also COPY from the toolbar. Simply highlight your text and then click on the icon on the toolbar that looks like two pieces of paper. | |
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| To PASTE text after you COPIED it, put the cursor where you want to the text to appear, then go to the EDIT menu bar, and click on PASTE on the pull-down menu. | |
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| You can also PASTE from the toolbar. Simply highlight your text and then click on the icon on the toolbar that looks like a clip board with a piece of paper. | |
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| The graphic below illustrates what the document looks like after COPYING and PASTING text. | |
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| Remember, you can also switch to OUTLINE mode to work on your new document. | |
| e. Save the combined document as a first draft with an appropriate new name. The nice thing about INSERTING your documents into a new document is that you still have your original prewriting information. So later on in the writing process, you can come back to your prewriting and possibly get more ideas. The graphic below illustrates saving the new document at "Combined Prewriting." | |
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2. Combining the two documents using multiple windows: a. Open your prewriting document and your outline document, each in its own window. b. Moving between the two windows, COPY and PASTE appropriate information from the prewriting document to the outline document. To move between the two windows, go to WINDOW on the menu bar. A pull-down menu will appear that will list the documents that you have opened. Click on the name of the document to go to it. The graphic below shows how to switch from "Brainstorm" to "Outline." Follow the instructions above to COPY and PASTE. |
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| c. Save the combined text to a new document with an appropriate new name. When you use this option, you update one of your documents, so you won’t have one earlier draft of your prewriting. | |
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